6 Tax Strategies For The Self-Employed
When you started your own business, it’s likely your main goal wasn’t to become a whiz at taxes. But understanding the tax benefits of being self-employed can help you save money, stay organized, and free up valuable funds you’d otherwise have to put aside for tax time. Here are our tax tips for the self-employed:
“Taxes for businesses can be quite complicated," says Mark Trznadel, Business Banking Advisor with Valley First. "Your accountant and your Business Banking Advisor are key members of your team that you need to work with to ensure you have the proper tax planning in place."
1. KNOW YOUR DEDUCTIONS
From home office and travel expenses, to interest on loans and accounting fees, be aware what you can deduct from your income. These are items you genuinely need to keep your business going — be sure you aren’t leaving money on the table Here are just a few things you can deduct from your income:
- business start-up costs
- home office expenses (see more below)
- interest and bank charges
- maintenance and repairs
- meals and entertainment
- legal and accounting fees
For a complete list, check out the Canada Revenue Agency (CRA) website.
2. USE ACCOUNTING SOFTWARE
There are many different versions of accounting software on the market, most of which are designed for individuals you aren’t necessarily well-versed in accounting. Take advantage of these time-saving tools that can quickly help with things like reporting how much income tax you owe. Options include:
- FreshBooks: this popular software is known for its ease-of-use, particularly for individuals unfamiliar with accounting in general
- Sage Business Cloud: with several options of software depending on the needs of your business, Sage Business Cloud has excellent reporting features and ways to stay on top of taxes
- Zoho Books: one of the less expensive options, Zoho Books still packs a punch when it comes to keeping your finances under control
- FreeAgent: a sleekly-designed software created specifically with small businesses in mind, FreeAgent can help manage everything from cash flow estimates to payroll
- Xero: this robust application takes the hassle out of a variety of accounting-related challenges, including project time tracking, inventory, and bank reconciliation
- QuickBooks: a long-standing option for sole proprietors, partnerships, corporations, and non-profits, QuickBooks offers a free, 30-day trial for new users
3. CLAIM HOME OFFICE EXPENSES
As we mentioned, if you work out of a home you own or rent you are eligible to claim a portion of your expenses against your income. But did you also know you can claim heat, home insurance, electricity, and cleaning materials? Other home office-related expenses you can claim include:
- vehicle expenses
- capital cost allowance
- property taxes
- mortgage interest
Again, the CRA website is a great resource for understanding home business deductions — it even has a handy example of how to calculate your business-use-at-home expenses for tax time.
4. SET MONEY ASIDE
Whether you are self-employed or work for someone else, you still need to pay income tax and CPP every year. When you work for someone, you don’t have to be concerned with applying these deductions since your employer takes care of that.
But if you are self-employed, it is a best practice to set money aside for taxes from any and every cheque that comes in; otherwise you will be stuck with a large tax bill at the end of the tax year. It is suggested that you set aside a minimum of 25 percent of your income for tax and other contributions, like RRSPs.
5. KEEP RECORDS FOR 6 YEARS
It is important to keep any receipts and records of your income and tax information for at least 6 years. On the off-chance you get audited you will need record of your income, expenses and the amount of tax you paid (and collected) — six years is the maximum amount of time the government can look back in your records.
6. GET ADVICE
The fact is, taxes can be complicated. Meeting with an accountant or bookkeeper even once a quarter will help manage your finances — and they can even help ensure you aren’t paying too much in tax. The cost of an accountant or bookkeeper can more than pay off as they likely know exemptions, opportunities, and tax advantages that you may not be aware of. There is a good reason why they are called professionals! You can also claim your accounting and bookkeeping fees as as business expenses.
Are you a sole proprietor? CRA offers a free one-on-one review and consultation to ensure you are not missing any financial opportunities.
Taxes will always remain part of business, so be sure to arm yourself with the knowledge to take advantage of all the tax benefits of being self-employed! Not sure where to start? Our Business and Commercial Banking Advisors are here to help, so get in touch today.